Privacy & Cookies Policy

Last updated: 9 Feb, 2026.

Syntropy (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy & Cookies Policy explains how we collect, use, store, and protect your personal data when you visit our website or engage with our services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Syntropy Services is a UK-based business providing consultancy and support services including business setup, relocation, visa processing, banking assistance, and accounting support.

If you have any questions about this policy or how we handle your data, you can contact us at:
Info@syntropycorporate.com

2. Information We Collect

We may collect and process the following types of personal data:

Identity Information: name, job title, company name
Contact Information: email address, phone number
Business Information: details provided in enquiry or consultation forms
Technical Data: IP address, browser type, operating system, and usage data
Communication Data: correspondence via email, contact forms, or enquiries

We do not knowingly collect data from children.

3. How We Collect Your Data

We collect personal data when you:

Submit an enquiry or contact form
Request a consultation or information
Communicate with us by email or phone
Use or browse our website (via cookies and analytics tools)

4. How We Use Your Information

We use your data for the following purposes:

To respond to enquiries and provide requested services
To manage client relationships and communications
To improve our website, services, and user experience
To comply with legal or regulatory obligations
For internal record keeping and administrative purposes

We will only use your personal data where we have a lawful basis to do so.

5. Legal Basis for Processing

Under UK GDPR, we process personal data based on one or more of the following lawful grounds:

Consent – where you have given clear permission
Contract – where processing is necessary to provide services
Legal obligation – where required by law
Legitimate interests – for business operations, provided your rights are not overridden

6. Data Sharing & Third Parties

We do not sell or rent your personal data.

We may share information with trusted third parties only where necessary, such as:

Professional advisers (accountants, legal advisors)
Service providers supporting website or IT systems
Regulatory or legal authorities where required by law

All third parties are required to respect the security and confidentiality of your data.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

When data is no longer required, it is securely deleted or anonymised.

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure of your data
Restrict or object to processing
Request data portability
Withdraw consent at any time

To exercise your rights, please contact us using the details above.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

9. Data Security

We take appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, or disclosure.

10. Cookies Policy

What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help improve functionality, performance, and user experience.

Cookies We Use

Our website may use:

Essential cookies – required for the website to function
Analytics cookies – to understand how visitors use our site (e.g. page visits, traffic sources)
Functional cookies – to remember preferences and settings

We do not use cookies to collect personally identifiable information without your consent.

Managing Cookies

You can control or disable cookies through your browser settings. Please note that disabling cookies may affect website functionality.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external sites and encourage you to read their privacy policies.

12. Changes to This Policy

We may update this Privacy & Cookies Policy from time to time. Any changes will be posted on this page, and the updated date will be shown above.

13. Contact Us

If you have any questions about this policy or how your data is handled, please contact:

Syntropy Corporate
Info@syntropycorporate.com